City of Brenham, TX
  • Administration
  • $50,024.80 Annually
  • Salary
  • Full Time
  • PG25 $50,024 - $75,940

Full Benefits


Summary

Provides complex and highly organized administrative duties and professional assistance to the City Manager, Assistant City Managers, Mayor, and City Council.  Serves as Secretary on various city/community boards.  Promotes a professional relationship with all City departments and employees that encourages and promotes teamwork among all employees.  Serves as a key advisor to the City Manager by working closely with leaders in the departments to set strategic priorities. Provides crucial oversight and guidance to projects of high importance. Enhances strategic focus and operational efficiency of the City of Brenham.

Starting Pay is $50,024.80 annual salary.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Communicates and interacts with the Mayor, City Council, Boards and Commissions, staff, regional and community leaders and citizens to disseminate information from the City Manager's Office;
  • Assists the City Manager with project management, including the compilation and review of letters, statements, memorandums, financial, legal and statistical documents;
  • Maintains a high level of confidentiality when handling communications and documents;
  • Attends all City Council, and Leadership Team meetings to disseminate information in the form of weekly highlights and materials from the City Manager's office to the Mayor, City Council, staff and community;
  • Conducts research and surveys, consults reference sources to obtain information needed; assembles information; compiles and analyzes statistical data; prepares various reports; and interacts with co-workers to accomplish work assignments;
  • Works with department personnel to create monthly reports, and make sure activities are communicated with the City Manager, Mayor and City Council;
  • Represents the City Manager's Office at various meetings to be kept apprised of issues as they arise;
  • Reviews all of the City Manager's incoming correspondence and incoming calls; coordinates items appropriately to Department Heads to achieve timely resolutions; follows up with the Department in a timely manner to ascertain resolution; advises the City Manager of any sensitive or possible volatile situations;
  • Serves as Secretary to the Brenham Community Development Corporation (BCDC) Board, Brenham Community Projects Fund, and other boards as needed;
  • Receives citizens and visitors for the City Manager's and Mayor's Office, assists personally or directs to appropriate department/entity;
  • Assist with organizing special events and meetings, including ordering or purchasing food and beverages,  supplies and other necessities;
  • Assists the Communications and Public Relations Manager to enhance communication in  support of organizational initiatives;
  • Performs various projects and administrative duties as necessary by organizing meetings, providing customer service, responding to inquiries and complaints, maintaining a calendar of activities for staff and city council, assisting in budget preparation, maintaining the office and ordering necessary supplies, making travel arrangements, typing requisitions, and organizing, maintaining and filing departmental documents in accordance with the Records Management System;
  • Prepares annual Administration department budget, and serves as liaison to Community Services council sub-committee for annual funding, and other city council sub-committees as assigned;
  • Assists other departments, as needed;
  • Attends educational courses and seminars to enhance work duties and to keep in pace with technological developments in specialized areas;
  • Makes independent decisions and follows through on problems encountered within the assigned activity;
  • Responsible for departmental petty cash fund; 

Supervisory Responsibilities

This is a non-supervisory position.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree in business, public administration or related field preferred; high school graduation or its equivalent.  Plus five years of local government experience supporting senior level management; or any equivalent combination of education and/or experience that provides the required knowledge, skills, and abilities. 

Knowledge Of

General knowledge of city ordinances, State and Federal laws and policies in specific areas of assignment.  Courteous and professional telephone and office etiquette; computers; and standard office practices and procedures.

Skill/Ability To

Operate computers, including performing word processing functions; read and understand manuals, letters, and memos; compiling and analyzing statistical data; preparing various reports; administering special projects; reading, comprehending and evaluating various reports and documents; interacting with co-workers to accomplish work assignments; identifying work related problems, potential solutions and barriers to solutions; and planning and scheduling work independently in the absence of specific instructions or supervision; write letters, memos, and accurate telephone messages; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and establish and maintain effective working relationships.

Certificates, Licenses, Registrations

A valid Texas driver's license.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to operate office equipment, including telephone and computer keyboard, reach with hands and arms, and talk and hear.  The employee frequently is required to stand and walk; and the employee may be required to lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee has frequent contact with other employees in the assigned department, and may be required to interact with employees outside of the department, and must remain calm and professional in tense, emotionally charged, and stressful situations.  The employee is constantly required to change tasks frequently and to perform tedious exacting work. The employee may face difficult and stressful situations, and may be required to work under time pressures to meet deadlines, to perform multiple tasks simultaneously, and to work closely with others as part of a team.  The noise level in the work environment is usually moderate.

City of Brenham, TX
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